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Common CMMS Myths

july 18 3Common CMMS Myths

Choosing the right computerized maintenance management system (CMMS), can be challenging. Not only should the needs of your company be considered, but also the company’s financials.

On top of that, research on different CMMS’ has to be done. While researching, you may come across a few common CMMS myths which might give you pause. (Read More)

Here are a few of the most common ones.

It’s too expensive.

Of course there are costs associated with setting up a CMMS. However, many different CMMS providers (such as Mapcon Technologies, Inc.) will allow you to only purchase the add-ons that you need, keeping the cost down. Not only that, it’s actually more costly not to have a CMMS in place. Maintenance management systems allow users to schedule preventive maintenance tasks, which means repairs are done before a piece of equipment fails, thus decreasing costly downtime. A system can also save companies money by helping to prevent expensive emergency repairs.

It’s too difficult.

There are many systems that offer tons of features, which makes determining your company’s needs even more important. Once the specific needs are hashed out, you can search for a system that only has what you need, which will make things a lot easier. There’s no sense in having and paying for a ton of extra features you will not use. Some CMMS providers will also allow you to customize your system a bit, which can also simplify things. Once you make your decision, many companies will offer training and implementation services to make the transition as easy as possible. Depending on how your data is currently stored, the CMMS provider may even be able to assist in uploading your data to the new system.

It’s too time-consuming.

While the initial setup and implementation can take time, overall a CMMS will save your workers time.  A system that includes a mobile application will save them even more time. A mobile app will allow workers to enter work orders right from the floor. This means they will not need to trek all the way back to a computer to send it. Additionally, most mobile apps allow images to be attached. Having a photograph of the specific issue at hand means repair technicians do not need to do any guessing while making repairs.  

Only large companies need one.

Large companies may need a more robust CMMS, but any company that has a maintenance department will benefit from a system. Larger companies with more assets might purchase a CMMS mostly to track their assets, but small companies can still use it for preventive maintenance tasks and work order tracking.

Manual maintenance tracking methods work just as well.

This could not be further from the truth. The most popular form of manual maintenance tracking is with Excel spreadsheets. Relying on Excel spreadsheets can lead to a lot of headaches and damage. Anyone can edit an Excel spreadsheet and change information without consequence any time they want. Excel does not track changes or specify which user made the changes. A CMMS does both of these things. This means information cannot accidentally be overwritten or changed. If it is changed purposely, the system will track which user made the change, and usually the time and date it was made.

When considering whether or not to purchase a CMMS, it is important you know fact from fiction. Once you figure out what’s true and what isn’t, then your search for maintenance management software can truly begin.

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